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About Our Destination

Currency
Canada uses the Canadian Dollar. We suggest bringing about $100 Canadian per person to use for tipping hotel staff and bellman in Winnipeg, any additional tipping, and buying small items while in Churchill. All shops/restaurants in Winnipeg and Churchill accept major credit cards.
Languages
The national languages of Canada are French and English. English is the common language in Winnipeg and Churchill.
Climate
The climate in November ranges from 9-28°F (12-2°C) in Churchill. The wind chill factor can make it feel much colder.
Itinerary
November 10, Tuesday—Arrive in Winnipeg, Canada; overnight at The Grand hotel (-/-/D)
November 11, Wednesday—Fly from Winnipeg to Churchill and travel to Seal River Heritage Lodge (B/L/D)
November 12, Thursday—Morning and afternoon photo safaris; overnight at Seal River Heritage Lodge (B/L/D)
November 13, Friday—Morning and afternoon photo safaris; overnight at Seal River Heritage Lodge (B/L/D)
November 14, Saturday—Morning and afternoon photo safaris; overnight at Seal River Heritage Lodge (B/L/D)
November 15, Sunday—Flights to Churchill and Winnipeg; overnight at The Grand hotel in Winnipeg (B/L/D)
November 16, Monday—Depart Winnipeg at leisure (-/-/-)

Before Your Trip

What's included?
  • Hotel accommodations in Winnipeg on November 10 and 15, 2020, at The Grand Hotel by Lakeview at the Winnipeg Airport
  • Round-trip air from Winnipeg to Churchill
  • Round-trip air on private planes from Churchill to Hudson Bay
  • Four nights’ accommodations at Seal River Heritage Lodge on November 11, 12, 13, and 14, 2020
  • All meals, beginning with dinner on November 10 at the hotel and ending with dinner on Day 6
  • Beer and wine with appetizers and dinner
  • Three full days of guided photo expeditions
  • Interpretive guides who are experts on polar bears to lead our tours
  • All Churchill transfers
  • Wireless internet
  • Olivia assistance throughout
What’s not included?
Air transportation to/from Winnipeg, items such as laundry, and other items of a personal nature.
Travel documentation and identification
You will need a passport that is valid for six months past the date of the trip. If you are not a US citizen, please check with both your country’s consulate and the consulates of the country we will be visiting to make sure that you do not need an entry visa or other additional documentation.
VISA
US citizens DO NOT need to get a visa ahead of time. If you are not from the United States, please check with your consulate for proper Visa requirements.
Vaccinations
Please check with your local Public Health Department or personal physician regarding immunization requirements for all countries on your itinerary. You may also check the Centers for Disease Control and Prevention’s website at: www.cdc.gov. Just click on "Traveler’s Health" and then "Vaccinations."
Cancellation policy
Unexpected events can cause you to cancel your vacation. Because we are committed to this charter, we must strictly adhere to our cancellation policy as outlined in our Olivia Terms & Conditions.

2020 POLAR BEAR PHOTOGRAPHY SAFARI
START DATE END DATE CANCEL PENALTY
TRIP DATE 11/10/2020    
Cancellation Fee 422+ days or more prior to trip date
9/15/2019 $2,500 per person
Cancellation Fee 421-361 days prior to trip date 9/16/2019 11/15/2019 25% of trip cost
Cancellation Fee 360-301 days prior to trip date 11/16/2019 1/14/2020 50% of trip cost

Cancellation Fee 300-241 days prior to trip date

1/15/2020 3/14/2020 75% of trip cost

Cancellation Fee 240-0 days prior to trip date
(NON-REFUNDABLE)

3/15/2020   100% of trip cost

Travel insurance
Olivia recommends that you purchase a travel protection plan to protect yourself and your trip investment. Now more than ever it’s important to think about the unexpected. We recommend you purchase the travel protection within 15 days of your initial invoice date to receive the most comprehensive coverage, but it is never too late. Consider travel protection for Trip Cancellation/Trip Interruption, Emergency Medical and Emergency Evacuation, Trip Delay, Baggage Delay and more.
Please refer to the Policy/Description of Coverage for a summary of the terms, conditions, exclusions, and limitations of the applicable Protection Plan.
For a travel insurance quote, more information or to purchase a protection plan, please call Olivia at 800-631-6277 and select option 1 for a travel consultant.
Olivia’s preferred travel agency

We are pleased to partner with Conlin Travel, one of the “Top 50” travel agencies in the country, ranked alongside some of the globe’s largest agencies. In business for almost 60 years, Conlin Travel’s core belief is aligned with Olivia in delivering that personal concierge service to each and every traveler, every time. A full-service, LGBTQ-friendly agency with staff located across the country, Conlin Travel looks forward to assisting you with your air travel and hotel reservations for stays outside of Olivia’s pre- and post-trip packages. For air and hotel bookings, a small fee will be applied to your overall cost.
For assistance in making a reservation, please call Conlin Travel: 888-278-1698 (Monday-Friday: 8:30 am to 5:30 pm EST)
If you already have a reservation with Conlin and need emergency after-hours service, please call 800-823-1189.
Connect with your trip Facebook group
To meet some of the women who will be joining you on this trip, join the 2020 Polar Bear Facebook group.
Special occasions
If you have any celebrations and birthdays during the trip that you have not already advised your travel consultant about, please let us know of this information as soon as possible, but no less than 90 days prior to the trip.
Olivia Honeymoons and Celebrations
Register at Olivia Honeymoon Wishes for your honeymoon, anniversary, or other special celebration; browse through the selections and let your friends know just how easy it is for them to purchase a gift for you.
Olivia Travel Gear Store

To help you get ready for your next vacation, we’ve partnered with New Headings to create Olivia Travel Gear, our own online gear and apparel store, featuring items from leading brands, including Craghoppers, Patagonia, Teva, Outdoor Research, and Eagle Creek. Visit olivia.newheadings.com for more information!

Travel and Arrival

AIR TRAVEL
You will need to fly into and out of Winnipeg, Manitoba (YWG). We encourage all passengers to arrive a day early in Winnipeg, Manitoba, to avoid the stress of unexpected delays.
Suggested arrival/departure times
All flights should be scheduled to arrive in Winnipeg, Manitoba at or by 4:30 pm on Tuesday, November 10, in time for a 4:30-6 pm fitting if you are renting winter gear, or by 6 pm in time for a 7 pm dinner and briefing. Departures from Winnipeg, Manitoba (YWG), can be scheduled for any time on Monday, November 16, 2020.
Air
We encourage you to contact the airlines directly to confirm your flights, baggage allowance, and seat assignments prior to departure.
Flights and Luggage
Flights
We will take a regularly scheduled flight from Winnipeg to Churchill in the early morning of Day 2. This plane for this flight has overhead bins and the ability to store carry-ons under the seat in front of you. From Churchill to the lodge we will be on private, chartered planes that each take 8-9 people. These chartered flights have no overhead bins or ability to store anything below the seat in front of you, so all hand-carried items must fit on your lap.
You will be asked to wear your warm clothing on the flight from Winnipeg to Churchill because you will need it when you arrive in Churchill. Jacket, boots, ski pants, gloves—dress in layers!
Luggage
Tour participants must be packed for the lodge prior to departure from Winnipeg with one duffel bag (soft-sided bag with or without wheels; no hard-sided suitcases will be allowed) that in its total dimensions (L + W + H) measures less than 55 inches (140 cm); the capacity of this duffel may also be listed as a volume of 90 liters. Your bag may weigh no more than 50 pounds. In addition to this one soft-sided duffle bag, you are allowed to bring up to two carry-ons, with a total weight of no more than 20 pounds, to be used for essentials (medication, camera, etc).
Space is extremely limited on the flights to the lodge, and these packing requirements ensure the safety and comfort of all our guests. If you have additional luggage above the maximum dimensions and weight indicated above, it can be stored free of charge at our hotel in Winnipeg.
Samples of approved duffels
LL Bean
REI
Extensions in Winnipeg
Should you wish to add additional hotel nights on either end, please directly contact The Grand hotel by Lakeview at the Winnipeg airport for bookings in a deluxe room. Please note that because there are a limited number of rooms with king beds, all rooms assigned for the Polar Bear Photography Safari have two queen beds; therefore, if you wish to extend your stay, we suggest you also reserve a room with two queen beds so you will not need to change rooms when the official program begins or ends.
https://www.lakeviewhotels.com/grand-winnipeg/
The Grand Hotel by Lakeview at the Winnipeg International Airport
1979 Wellington Avenue, Winnipeg, Manitoba, R3H 1H5 Canada
Phone: 204-505-0145
Hotel Reservations: 1-877-355-3500
Check-in at 3 pm. Check out is 12 noon
Transfers and Meeting Up with Olivia
The Grand Hotel by Lakeview is directly across the street from the main terminal at the airport. If you rent gear, there will be a fitting on the hotel’s 6th floor, from 4:30 pm-6 pm on November 10. We will have dinner and a presentation at approximately 7 pm on the 6th floor as well. More information will be available at check-in.
Rental Gear
Do you live in a warm climate and don’t anticipate needing a down parka or snow boots again? You will have the opportunity to rent the winter gear you will need for this trip (down parka, boots, and pants). We will send information about renting winter gear approximately 6 months prior to the trip. On the first evening of the program, from 4:30-6 pm, you will have an opportunity to pick up and try on your reserved rental items to ensure everything fits you correctly. If you need a size smaller or bigger, there will be an opportunity to make those changes. Payment for these items are made on site. They accept only Visa or Mastercard.
Parka: $33/day*
Pants: $22/day*
Boots: $22/day*
Full package: $77/day
Boot sizes larger than a men’s size 13 or a very small child’s size cannot be accommodated. Additionally, guests who are taller than 6′4″ may be required to bring their own gear because the rental items may not fit. More personal items, such as winter hats/toques and mitts, are not available for rent, but a selection will be available for purchase at the fitting.

During Your Trip

Amenities
Rooms at The Grand Hotel by Lakeview include basic amenities such as a coffee maker, shampoo, soap, and a hair dryer. Most rooms will have 2 queen beds.
Rooms at the Seal River Heritage Lodge include basic amenities such as soap, shampoo, conditioner, body wash, and a hair dryer. Bed configurations were disclosed when you reserved your trip.
Electricity
The voltage is 110, which is the same as in the US.
Gratuities
Gratuities to your guides and staff are included. If you received exceptional service from someone, you are welcome to give an additional gratuity.
Internet
Complimentary internet access is offered at The Grand Hotel by Lakeview in Winnipeg and the Seal River Heritage Lodge. However, due to the remote location of Seal River Heritage Lodge, their internet connection is not as reliable.
Laundry and dry cleaning
There will be no laundry or dry-cleaning facilities available during the trip.
Smoking policy
All hotels are nonsmoking. A smoking area will be designated in the fenced area outside the Seal River Heritage Lodge.

After Your Trip

Getting to the airport
The Winnipeg International Airport is located directly across the street from the hotel where we will be staying, The Grand Hotel by Lakeview.
A more comprehensive pre-departure information specific to your Polar Bear Photography Safari will be sent 2-3 months prior to the start of the trip.

Didn’t find what you are looking for? Check out our Olivia travel FAQ. Or call us at 800-631-6277 (inside the U.S. & Canada) or 415-962-5700 (Outside the U.S. & Canada) and select option 2.

For Reservations Call: (800) 631-6277 M-F 8:30am-5:30pm Pacific
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